Key Takeaways
- This article covers the 17 best online meeting tools for productivity in 2024
- We discuss what to look for in video conferencing software and collaboration tools.
- A table summarizes the top options for virtual teams based on features and pricing.
Have you ever suffered through a pixelated video conference while files failed to sync and speakers froze? We’ve all been there! Choosing the right meeting platform is no easy feat, but software now allows file sharing and real-time collaboration across time zones.
This post explores top-rated apps for scheduling, video quality, integrations, and security. Finally, smooth virtual teamwork is possible!
Learn what standalone and all-in-one tools can help take your remote meetings to the next level.
What Should You Be Looking For in Online Meeting Tools?
Transitioning fully to remote work means relying on technology for team coordination and collaboration. But with hundreds of tools promising to streamline online meetings, selecting the right software is no easy task.
Before joining the next video call, keep these five factors in mind to ensure your meeting platform checks all the boxes:
A. High-Quality Audio and Video
This one may seem obvious, but subpar video and periodic audio drops can tank an otherwise productive meeting. Seek out tools advertising HD playback to avoid freezing screens or distorted color.
Prioritizing a system allowing both computer webcams and phone dial-in numbers so team members can join however is most convenient. Having reliable connectivity empowers you to focus on the conversation instead of troubleshooting tech glitches.
B. File Sharing Capabilities
Effective remote teamwork requires more than just faces on a screen. Choose meeting software enabling real-time file collaboration so everyone stays in sync.
Ideally, the platform should allow you to:
- Upload documents before and during a meeting
- Share slides and screen recordings
- Co-edit notes or tasks
- Track document version history
File integration also aids post-meeting follow-ups when you attach meeting minutes or assign next steps related to the materials reviewed.
C. Support for All Meeting Sizes
Consider which meeting types you host regularly. Certain tools better facilitate larger town halls or webinars, while others optimize for smaller scrums.
To prepare for growth, select an adaptable platform that:
- Allows at least 50+ attendees
- Offers breakout rooms for smaller group discussions
- Provides interactive options like polls, questions, and hand raising even in big meetings
This flexibility ensures you don’t outgrow the product as your team or audience expands.
D. Simple to Use and Integrate
Even if every feature seems perfect on paper, software proving overly complex hinders user adoption across an organization. Prioritize tools with:
- Intuitive dashboards requiring minimal training
- Mobile apps enabling access on any device
- Popular software integrations like G Suite, Slack, or Asana
- Single sign-on (SSO) making it easy to log in
Ease of use accelerates dealing with the learning curve when transitioning communications online.
E. Enterprise-Grade Security
With increasing reliance on digital tools comes growing vulnerability to cyber threats. Verify meeting software providers implement robust safety measures like:
- End-to-end encryption of meeting data
- Password protection for meeting rooms
- Waiting rooms to admit only invited guests
- Data protection compliance certification
Selecting an enterprise-ready platform minimizes risks while collaborating virtually.
By evaluating these five facets — call quality, document sharing, scalability, usability and security — you equip your organization for online meeting greatness in the new year!
17 Best Online Meeting Tools for Teams
Transitioning to remote collaboration introduces growing pains. But the right meeting platform, tailored to your team’s needs, makes uniting distributed players smooth and simple. Let’s explore the top-rated apps to enable virtual connections in 2024.
1. ClickUp
ClickUp offers do-it-all collaboration combined with meetings.
If centralized efficiency excites you, this all-in-one project management platform also facilitates meetings with ease. Beyond scheduling video calls, ClickUp empowers real-time coordination across your organization.
Key Features
- Recurring meeting scheduler with custom agendas
- Document sharing during video calls
- Live editable whiteboard for visual notes
- Pre-built meeting templates
- AI-generated meeting summaries
With robust Asana and Slack integrations, ClickUp weaves meetings and broader teamwork into a streamlined productivity ecosystem meeting all your business needs.
Limitations
- Steep learning curve across the many features
- Occasional page loading delays
Pricing
- Free Forever
- Unlimited Plan – $7/user/month
- Business Plan – $12/user/month
Ratings
- Capterra: 4.6/5 (3,700+ reviews)
- G2: 4.7/5 (9,200+ reviews)
2. Calendly
Calendly helps with automated scheduling assistance
Is calendar Tetris frustrating your team? With automated scheduling coordination, this tool makes booking meetings easy. Customizable options display availability to internal and external parties requesting your time.
Key Features
- Share direct booking links via email or website
- Sync across calendars to identify the best meeting times
- Mobile app and email reminders increase accountability
- Analyze scheduling patterns with reporting
Say goodbye to long email chains struggling to align everyone’s availability!
Limitations
- Limited integrations beyond calendar tools
- Fewer features on the free plan
Pricing
- Basic Plan – Free
- Premium Plans – $10/user/month
Ratings
- Capterra: 4.7/5 (3,365+ reviews)
- G2: 4.7/5 (2,100+ reviews)
3. nTask
nTask is for project management with built-in meeting coordination.
Meetings serve little purpose without aligned follow-through. With robust project planning combined with meeting productivity features, nTask connects talk and action.
Key Features
- Schedule meetings and plan agendas
- Take notes and minutes during meetings
- Convert meeting outcomes into tasks
- Calendar integration and reminders
By centralizing meeting details within broader project plans, nTask increases accountability to drive progress.
Limitations
- Less focus on video conferencing capabilities
- Smaller customer base provides less feedback
Pricing
- Free Plan
- Premium Plan – $3/user/month
Ratings
- Capterra: 4.2/5 (105+ reviews)
- G2: 4.4/5 (17+ reviews)
4. 10to8
For appointment scheduling with customers and clients
Do you frequently book calls with prospects or clients? Eliminate the manual back-and-forth of identifying availability with 10to8.
By displaying your calendar availability, this scheduling automation solution allows others to self-book appointments based on your preferences.
Key Features
- Share booking page for self-scheduling
- Customize available days, times, and meeting types
- Notifications and reminders to reduce no-shows
- Analytics providing scheduling insights
With less effort spent wrangling calendars, you can focus on optimized sales and service interactions.
Limitations
- Primarily appointment-focused, with less support for internal meetings
- Video conferencing capabilities not included
Pricing
- Free Trial
- Paid plans from $460/year
Ratings
- Capterra: 4.6/5 (772+ reviews)
- G2: 4.6/5 (215+ reviews)
5. Slido
For increased engagement before, during, and after meetings
Do you stare at blank faces and muted microphones during video calls, energy-sapping as you wonder, “Are they getting this?”
Slido combats disengagement by empowering real-time interaction, even for large audiences.
Key Features
- Live polls to test comprehension
- Anonymous Q&A to foster candid input
- Analyze interest levels with engagement metrics
- Enable comments and reactions during meetings
With wide accessibility from any device, Slido drives dialogue, connection, and meeting accountability.
Limitations
- Requires user management for multiple presenters
- Limited file sharing or document integration
Pricing
- Free version
- Premium packages from $17.5/month
Ratings
- Capterra: 4.8/5 (232+ reviews)
- G2: 4.7/5 (294+ reviews)
6. Zoom
Zoom is for straightforward video meetings, from small teams to large events.
With its meteoric rise during the pandemic, Zoom transformed business communications overnight. Supporting everything from one-on-ones to webinars for thousands, Zoom makes meetings work.
Key Features
- Host large conferences with up to 1,000 participants
- Breakout rooms for smaller group discussions
- Screen sharing to walk through documents or data
- Record meetings to cloud or local devices
- Mobile apps allow easy access across devices
Limitations
- Maximum 40-minute call duration for free accounts
- Requires third-party apps for real-time collaboration
Pricing
- Basic: Free
- Pro: $159.90/year
- Business: $219.90/year
Ratings
- Capterra: 4.6/5 (13,734+ reviews)
- G2: 4.5/5 (54,031+ reviews)
7. Grain
Grain is for AI-powered meeting insights.
Still, overwhelmed sifting through transcripts and recordings to identify key takeaways? Let Grain help!
This AI meeting assistant digests conversations in real time to equip you with analyzed talking points after the meeting.
Key Features
- Automated transcripts with speaker identification
- Extracts and highlights important moments
- Sync clips and notes across other work apps
- Search transcripts for quick information access
Save hours previously lost organizing your notes by outsourcing to Grain’s algorithms.
Limitations
- Requires synchronization for optimal performance
- No calendar integration
Pricing
- Free version
- Premium packages from $15/month
Ratings
- Capterra: 4.0/5 (1 review)
- G2: 4.6/5 (272+ reviews)
8. HubSpot Meetings
HubSpot Meetings is for direct booking integrated with a CRM.
Struggling to align calendars for client calls when time zones conflict? HubSpot Meetings simplifies scheduling within your workflow.
Share availability and book meetings directly through your CRM contacts. Email notifications confirm details, allowing you to focus on delivery over coordination.
Key Features
- Publish booking links on your website
- Meeting details sync automatically with existing CRM records
- Review insights like top booking times in calendar analytics
- Add file attachments for customer reference
With HR data seamlessly connecting across platforms, keep your systems in sync as relationships progress from first contact to signed contract.
Limitations
- Requires existing HubSpot CRM account
- Limited video conferencing features
Pricing
- Free when bundled with other HubSpot software
- CRM Hub – $20/month base fee
Ratings
- Capterra: 4.5/5 (4,022+ review)
- G2: 4.4/5 (10,681+ review)
9. TeamViewer
For IT support and employee remote access
Are you dealing with a technical difficulty on an employee device? With TeamViewer, equip your IT professionals to remotely troubleshoot hardware and software from anywhere.
Not only allowing screen sharing across platforms, but admins may also pilot keyboard and mouse control to diagnose and resolve device issues in real time.
Key Features
- Full remote access to provide or receive tech support
- Multi-monitor support across desktops and laptops
- Integrated chat contact incoming support requests
- Flexible permission levels to enable select admins
Quickly resolve employee headaches without requiring in-person visits. You focus on your work while IT tackles the tech and headache quickly.
Limitations
- Steep learning curve to master full functionality
- Mostly targeted for IT professionals
Pricing
- Premium packages from $24.90/month
Ratings
- Capterra: 4.6/5 (11,285+ reviews)
- G2: 4.4/5 (3,220+ reviews)
10. Hugo/MeetingNotes
For automated meeting prep and note synchronization
Frustrated with forgetting past progress when recurring meetings repeat topics? Hugo helps you start smarter by providing context from past sessions.
By syncing notes across meetings in a centralized hub, Hugo reduces redundancies so you build on past progress.
Key Features
- Upload past notes and documents for reference
- Receive reminders to prep before meetings
- Save notes, tasks, and takeaways within the app
- Integrate across tools like Slack and Trello
Come to meetings informed, prepared, and accountable to keep initiatives moving forward.
Limitations
- Less robust real-time note collaboration
- No built-in video conferencing
Pricing
- Free version
- Premium packages from $8/month
Ratings
- Capterra: 4.8/5 (52+ reviews)
- G2: 486/5 (4 reviews)
11. Gong
Gong is for sales teams seeking insights from meeting analytics.
Are your sales meetings progressing relationships…or just burning time? Uncover the difference with Gong conversation intelligence.
Gong surfaces coachable highlights by analyzing meeting recordings and transcripts so managers guide reps in improving meetings and deals.
Key Features
- Records sales calls without disrupting tools reps already use
- Machine learning highlights best practices
- Charts analyze speaking vs. listening balance
- Sync clips into CRM records
Gong uncovers otherwise invisible ways to perfect sales conversations, accelerating deals closed.
Limitations
- Focused exclusively on sales team optimization
- Requires synchronization for full functionality
Pricing
- Free trial
- Premium packages from $65/month
Ratings
- Capterra: No data
- G2: 4.6/5 (320+ reviews)
12. Loom
For asynchronous video messaging
Do meetings always require real-time connection? Loom facilitates collaboration across time zones with asynchronous video messaging.
Whether providing personalized feedback or walking through documents, pre-record video updates when live meetings don’t align.
Key Features
- Customize viewer permissions across organizations
- Share videos easily across other platforms
- Viewership analytics to confirm video views
- Comment directly in videos
With the flexibility of timely yet asynchronous updates, meeting relevance can be maximized even with distributed teams.
Limitations
- Lack of live interaction without real-time meetings
- The free version caps videos at 5 minutes
Pricing
- Custom quotes provided.
Ratings
- Capterra: 4.8/5 (531+ reviews)
- G2: 4.7/5 (5,500+ reviews)
13. MeetFox
For monetizing meetings with custom billing
Tallying billable hours for client calls annoyingly interrupts your focus. Automatically charge for meetings with MeetFox customizable billing.
Directly integrate payment processing to bill attendees as meetings complete, simplifying earnings.
Key Features
- Customize cancellation policies
- Charge clients per minute or per meeting
- Automatically generate invoices
- Securely process payments
With administrative tasks on autopilot, make money while making meetings matter even more.
Limitations
- Primarily focused on monetization vs collaboration
- Limited integrations beyond payments
Pricing
- Free 30-Day Trial
- Packages from $10/month
Ratings
- Capterra: 6/5 (64+ reviews)
- G2: 8/5 (15+ reviews)
14. Notion
For flexible workspaces supporting versatile collaboration
Do your notes reside entirely in one app, tasks in another, and team wiki elsewhere? Centralize content creation into a unified workspace with Notion.
Flexible databases, pages, and blocks allow users to link concepts across the platform, supercharging transparency. Visually organize team knowledge while collaborating in real-time or asynchronously.
Key Features
- Customizable databases to invent completely personalized workflows
- Real-time editing for seamless collaboration
- Embed external links, documents, videos, and more
- Available across the web, iOS, and Android
Accelerate goal achievement by applying versatile tools and adapting to team needs instead of restricting possibilities.
Limitations
- Steep learning curve can result in productivity hurdles
- Importing existing organizational data proves challenging
Pricing
- Free Personal Plan
- Paid Team Plan from $8/month
Ratings
- Capterra: 4.8/5 (2,071+ reviews)
- G2: 4.7/5 (5,032+ reviews)
Equipped with Notion, structure teamwork tailored to your style. Progress via workflows designed for and constantly optimized to your needs, not restricted by rigid constraints of traditional platforms. Achieve success your way with versatile collaboration customized to your precise preferences.
15. Slack
Slack is for ongoing connectivity, complementing scheduled meetings.
Truthfully, does your team only collaborate during scheduled meetings? Unlikely! Slack sustains connections in between sessions via instant messaging.
From quick questions to urgent updates, keep conversations flowing on relevant topics in specific Channels or privately with individuals. Seamlessly launch impromptu video calls to accelerate progress.
Key Features
- Search message history for reference
- Customizable notifications prevent missing messages
- Share screens and files in video calls
- Integrates with tools like Zoom and Google Drive
With ongoing chat supplementing structured meetings, alignment improves across organizations.
Limitations
- Easy to get overwhelmed with notifications
- Advanced packages get expensive
Pricing
- Free version
- Premium packages from $7.25/month
Ratings
- Capterra: 4.6/5 (23,156+ reviews)
- G2: 4.5/5 (32,243+ reviews)
16. Everytale
For large-scale virtual events with paid admission
Host ticketed conferences, streams, or classes reaching thousands across the globe on Everytale’s versatile platform.
Customize registration, collect payments in advance, and then deliver premium content live or on-demand to any device.
Key Features
- Sell tickets and passes for virtual events
- Interactive engagement via polls, surveys, and hand raising
- 4K video streaming, even for large audiences
- Q&A and chat encourage participation
Whether training employees or attracting an external audience, Everytale makes virtual events profitable.
Limitations
- Requires significant upfront prep for smooth execution
- Presenter mode lacks real-time participation insights
Pricing
- Custom quotes provided.
Ratings
- Capterra: 4.6/5 (1,946+ reviews)
- G2: 4.7/5 (3,817+ reviews)
17. Avoma
For customer-facing teams seeking AI meeting assistants
Are you pressured to remember key details from endless sales meetings and demos? Offload listening comprehension to artificial intelligence!
Avoma’s booking, preparation, and analysis tools provide structure before and after customer calls. Meeting insights get automatically categorized within your CRM for future reference.
Key Features
- Templates standardize pre-meeting agendas
- Sync transcripts to CRM profiles
- AI detects and highlights relevant talking points
- Playback clips reinforce the next steps
Let software shoulder the administrative burden so you can focus fully on dynamic dialogue.
Limitations
- Targeted for advanced sales teams
- A steep learning curve enables full utility
Pricing
- Lite plan is free up to 2 users
- Premium packages from $19/month
Ratings
- Capterra: 4.8/5 (6 reviews)
- G2: 4.6/5 (1,101+ reviews)
Evaluate the solutions above to determine which best supports your team’s success through seamless virtual collaboration in the year ahead!
With the right meeting tools, geographic barriers erode as you streamline inputs, insights, and follow-through across locations. Evaluate the solutions above to determine which best supports your team’s success through seamless virtual collaboration.
Final Thoughts
With remote work becoming more permanent, the tools empowering digital collaboration require ongoing advancement. Choose systems scalable to your team size and meeting types that facilitate engagement regardless of physical location.
The options above check key boxes around:
- Video quality for clear communication
- File sharing for transparency
- Security protections for sensitive data
- Mobility and accessibility across devices
- Automated coordinators remove the manual hassle
- Post-meeting follow-up for accountability
As the virtual event space continues maturing in 2024, expect even more innovative formats to keep distributed teams connected. With the right platform tailored to your needs, eliminate geographic barriers hampering alignment.
Whether you need a dedicated video conferencing solution or an all-in-one environment, apply technology that allows organization-wide transparency. Move business relationships forward by fostering authentic human interactions from anywhere!
The breadth of choices available means that, with a bit of trial and error, you can certainly find software facilitating productivity regardless of your team’s location dispersion.
Identify tools aptly fitting current collaboration needs with adaptability, empowering future growth at scale.
